How we lead our rides
A ride leader’s job is to uphold our club’s reputation for delivering beautifully memorable scenic rides in an atmosphere that is collaborative, fun-filled, and safe at all times. Our dedicated group of 25 ride leaders is without a doubt the cornerstone of our club and we are justifiably very proud of the superb work and commitment they display on every ride.
Understandably, our club puts a very significant emphasis on safety, as without it, all fun would immediately disappear. This is in line with our national CTC directives, which moreover specify that ride leaders have one additional responsibility that other club riders do not have, that is the “duty of care” towards their riders. Such duty of care basically requires that you ensure that no rider is left behind, that you render assistance in case of mechanical breakdown or injury, and that you lead your ride in a way that reduces your riders’ exposure to risks.
To ease your job and guide you as a ride leader, the national CTC has promulgated very broad principles regarding group leading and cycling with a group. CTC further encourages its local clubs to develop their own detailed procedures, a sort of “hymn sheet” for ride leaders and riders alike. Anyone familiar with group riding will understand that such hymn sheet leads to predictability and consistency, two key components of group riding safety. At CTC West Surrey, we refer to ours as “Guidelines” and they are essential reading for all club members.
Our guidelines are based on best practices collated from decades of cycling experience. They call upon all riders to work as a team in a collaborative fashion, a key attitude needed to assist you as a ride leader in delivering a safe and fun ride. This is why we require that you canvass your riders at the end of a ride to get their feedback on how the whole group can improve their riding experience. It is also why we require that you as a ride leader work in close collaboration with your back marker – useful as we have not yet found ride leaders with eyes in the back of their heads! Our Rides Secretary occasionally issues supplementary guidance instructions to ride leaders. You will find below a short list of the documents you need to be familiar with as a ride leader. If you have any questions, please feel free to contact the Rides Secretary who will be delighted to assist you.
Ride Leader Tools
Documents ride leaders need to read
From your Rides Secretary:
- Rides Secretary Notes – The West Surrey Cyclist Magazine, Jan-Mar 14
- Things to do to ensure you and your riders are covered by CTC liability insurance.
- What to do in the event of accident & how CTC covers you
Other useful documents for ride leaders
- Guest Entry Form to be completed by non CTC members participating in our rides (as an editable Word document, or as a PDF).
- Attendance Form – to be filled in by all members for each ride
- An incident report form to be completed by if there is an accident during a ride (as an editable Word document, or as a PDF).
- National CTC’s Guide to Cycling with a Group leaflet .
- National CTC’s Guidelines for Leaders leaflet .
- National CTC’s fact sheet on insurance and ride organiser’s liability (2014 edition).
- Compact UK Highway Code for Cyclists
- Code of Conduct for Equestrians and Cyclists
- CTC Members Insurance details
How to notify riders of last minute changes **
Any last minutes changes to a planned ride due to weather conditions, ride leader availability, etc?. The new website now allows selected Group leaders/ride leaders to communicate this information to:
- the whole club using the “Latest News” caption located on the front page of the website, and/or
- members pre-registered on specific riding groups (see Information for Riders).
** Please contact the Webmaster to ensure you are pre-authorised to do this.
Here is the procedure to follow:
To post an entry on the website “Latest News”:
Send an email to the website with the title of the announcement as the header and the body of the email as the announcement itself. Do not add a signature or any other text at the bottom of the email. Limit your email to a total of 30 words otherwise it will not all be visible on the front page.
For the website email address please contact the Webmaster .
To send an email to a specific riding group:
‘Google Groups ‘have been set up for each of the Ride Groups to enable members o easy send an email to a whole Ride Group at once. If you wish to do this please email the webmaster for details.
Tools for your ride planning
You will find in this website many very useful tools for your ride planning, such as coffee and pub stops, route planning websites or GPX downloads of known scenic routes,. We seek to continually build our website database so don’t be shy to send us your latest find. Please contact our Webmaster.
Aggressive or dangerous motorists?
For a crime in progress, always use 999.
After the fact: report anti-social driving by calling 101 anywhere in England, Wales, Scotland; available 24/7. If we provide the police with accurate information from multiple individuals, not in or on the same vehicle, the police can take action. This can range from a letter or a knock on the door to court appearance and prosecution with 9 penalty points without serious injury having to happen.
You may also report anti-social driving by email. If possible support with video or photos, which:
• Ideally need to be deposited with the police within 24hrs
• Original files must be retained
• Submissions should if possible include at least two minutes of footage before and after the incident: this is because drivers will often claim you were riding badly before and after
• The video must not be shared publicly to avoid prejudicing a potential jury
• Supporting evidence statements from independent witnesses are helpful: although statements from your fellow cyclists are helpful, ideally these should be persons not connected to you
• You must be willing to attend court if there is a prosecution
For London: http://www.met.police.uk/roadsafelondon/
Please support the national CTC Road Justice Campaign by further reporting to http://www.roadjustice.org.uk/report
Pot holes are more dangerious to cyclists than car and trucks. Surrey highways survey using video cameras, but we cyclists are best placed to identify and report. Help SurreyHighways help us.
Promoting your rides
You’ve had a great ride with your group? Please consider submitting a few words and pictures. Our Webmaster will be pleased to post this on the club blog for you and we all look forward to reading you.
On behalf of all club members, thank you for so kindly contributing your time and expertise!